How to integrate Gmail MCP with CrewAI

This guide walks you through connecting Gmail to CrewAI using the Composio tool router. By the end, you'll have a working Gmail agent that can read emails, search your inbox, draft messages, manage labels, and organize threads through natural language commands. This guide will help you understand how to give your CrewAI agent real control over a Gmail account through Composio's Gmail MCP server. Before we dive in, let's take a quick look at the key ideas and tools involved.

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Gmail is Google's email service with powerful spam protection, search, and G Suite integration. It keeps your inbox organized and makes communication fast and reliable.

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Introduction

This guide walks you through connecting Gmail to CrewAI using the Composio tool router. By the end, you'll have a working Gmail agent that can read emails, search your inbox, draft messages, manage labels, and organize threads through natural language commands.

This guide will help you understand how to give your CrewAI agent real control over a Gmail account through Composio's Gmail MCP server.

Before we dive in, let's take a quick look at the key ideas and tools involved.

Also integrate Gmail with

TL;DR

Here's what you'll learn:
  • Get a Composio API key and configure your Gmail connection
  • Set up CrewAI with an MCP enabled agent
  • Create a Tool Router session or standalone MCP server for Gmail
  • Build a conversational loop where your agent can execute Gmail operations

What is CrewAI?

CrewAI is a powerful framework for building multi-agent AI systems. It provides primitives for defining agents with specific roles, creating tasks, and orchestrating workflows through crews.

Key features include:

  • Agent Roles: Define specialized agents with specific goals and backstories
  • Task Management: Create tasks with clear descriptions and expected outputs
  • Crew Orchestration: Combine agents and tasks into collaborative workflows
  • MCP Integration: Connect to external tools through Model Context Protocol

What is the Gmail MCP server, and what's possible with it?

The Gmail MCP server is an implementation of the Model Context Protocol that connects your AI agent and assistants like Claude, Cursor, etc directly to your Gmail account. It provides structured and secure access to your email, so your agent can search, read, draft, organize, and even manage contacts in your mailbox—all on your behalf.

  • Advanced email search and retrieval: Effortlessly instruct your agent to fetch emails by sender, subject, label, date, or keywords, and even retrieve full message content or threads.
  • Automated drafting and sending: Have your agent create new email drafts, craft replies, add CC/BCC, include attachments, and handle threading to streamline communication.
  • Smart label and inbox organization: Let the agent create new labels, apply or remove labels from emails, and keep your inbox clutter-free by archiving or moving messages.
  • Contact and thread management: Fetch your Gmail contacts, pull entire conversation threads, or download specific attachments to make follow-ups a breeze.
  • Email and draft cleanup: Direct your agent to permanently delete emails or drafts, helping you maintain a tidy mailbox with minimal effort.

What is the Composio tool router, and how does it fit here?

What is Composio SDK?

Composio's Composio SDK helps agents find the right tools for a task at runtime. You can plug in multiple toolkits (like Gmail, HubSpot, and GitHub), and the agent will identify the relevant app and action to complete multi-step workflows. This can reduce token usage and improve the reliability of tool calls. Read more here: Getting started with Composio SDK

The tool router generates a secure MCP URL that your agents can access to perform actions.

How the Composio SDK works

The Composio SDK follows a three-phase workflow:

  1. Discovery: Searches for tools matching your task and returns relevant toolkits with their details.
  2. Authentication: Checks for active connections. If missing, creates an auth config and returns a connection URL via Auth Link.
  3. Execution: Executes the action using the authenticated connection.

Step-by-step Guide

Step by step08 STEPS
1

Prerequisites

Before starting, make sure you have:
  • Python 3.9 or higher
  • A Composio account and API key
  • A Gmail connection authorized in Composio
  • An OpenAI API key for the CrewAI LLM
  • Basic familiarity with Python
2

Getting API Keys for OpenAI and Composio

OpenAI API Key
  • Go to the OpenAI dashboard and create an API key. You'll need credits to use the models, or you can connect to another model provider.
  • Keep the API key safe.
Composio API Key
  • Log in to the Composio dashboard.
  • Navigate to your API settings and generate a new API key.
  • Store this key securely as you'll need it for authentication.
3

Install dependencies

bash
pip install composio crewai crewai-tools[mcp] python-dotenv
What's happening:
  • composio connects your agent to Gmail via MCP
  • crewai provides Agent, Task, Crew, and LLM primitives
  • crewai-tools[mcp] includes MCP helpers
  • python-dotenv loads environment variables from .env
4

Set up environment variables

bash
COMPOSIO_API_KEY=your_composio_api_key_here
USER_ID=your_user_id_here
OPENAI_API_KEY=your_openai_api_key_here

Create a .env file in your project root.

What's happening:

  • COMPOSIO_API_KEY authenticates with Composio
  • USER_ID scopes the session to your account
  • OPENAI_API_KEY lets CrewAI use your chosen OpenAI model
5

Import dependencies

python
import os
from composio import Composio
from crewai import Agent, Task, Crew
from crewai_tools import MCPServerAdapter
import dotenv

dotenv.load_dotenv()

COMPOSIO_API_KEY = os.getenv("COMPOSIO_API_KEY")
COMPOSIO_USER_ID = os.getenv("COMPOSIO_USER_ID")

if not COMPOSIO_API_KEY:
    raise ValueError("COMPOSIO_API_KEY is not set")
if not COMPOSIO_USER_ID:
    raise ValueError("COMPOSIO_USER_ID is not set")
What's happening:
  • CrewAI classes define agents and tasks, and run the workflow
  • MCPServerHTTP connects the agent to an MCP endpoint
  • Composio will give you a short lived Gmail MCP URL
6

Create a Composio Tool Router session for Gmail

python
composio_client = Composio(api_key=COMPOSIO_API_KEY)
session = composio_client.create(user_id=COMPOSIO_USER_ID, toolkits=["gmail"])

url = session.mcp.url
What's happening:
  • You create a Gmail only session through Composio
  • Composio returns an MCP HTTP URL that exposes Gmail tools
7

Initialize the MCP Server

python
server_params = {
    "url": url,
    "transport": "streamable-http",
    "headers": {"x-api-key": COMPOSIO_API_KEY},
}

with MCPServerAdapter(server_params) as tools:
    agent = Agent(
        role="Search Assistant",
        goal="Help users search the internet effectively",
        backstory="You are a helpful assistant with access to search tools.",
        tools=tools,
        verbose=False,
        max_iter=10,
    )
What's Happening:
  • Server Configuration: The code sets up connection parameters including the MCP server URL, streamable HTTP transport, and Composio API key authentication.
  • MCP Adapter Bridge: MCPServerAdapter acts as a context manager that converts Composio MCP tools into a CrewAI-compatible format.
  • Agent Setup: Creates a CrewAI Agent with a defined role (Search Assistant), goal (help with internet searches), and access to the MCP tools.
  • Configuration Options: The agent includes settings like verbose=False for clean output and max_iter=10 to prevent infinite loops.
  • Dynamic Tool Usage: Once created, the agent automatically accesses all Composio Search tools and decides when to use them based on user queries.
8

Create a CLI Chatloop and define the Crew

python
print("Chat started! Type 'exit' or 'quit' to end.\n")

conversation_context = ""

while True:
    user_input = input("You: ").strip()

    if user_input.lower() in ["exit", "quit", "bye"]:
        print("\nGoodbye!")
        break

    if not user_input:
        continue

    conversation_context += f"\nUser: {user_input}\n"
    print("\nAgent is thinking...\n")

    task = Task(
        description=(
            f"Conversation history:\n{conversation_context}\n\n"
            f"Current request: {user_input}"
        ),
        expected_output="A helpful response addressing the user's request",
        agent=agent,
    )

    crew = Crew(agents=[agent], tasks=[task], verbose=False)
    result = crew.kickoff()
    response = str(result)

    conversation_context += f"Agent: {response}\n"
    print(f"Agent: {response}\n")
What's Happening:
  • Interactive CLI Setup: The code creates an infinite loop that continuously prompts for user input and maintains the entire conversation history in a string variable.
  • Input Validation: Empty inputs are ignored to prevent processing blank messages and keep the conversation clean.
  • Context Building: Each user message is appended to the conversation context, which preserves the full dialogue history for better agent responses.
  • Dynamic Task Creation: For every user input, a new Task is created that includes both the full conversation history and the current request as context.
  • Crew Execution: A Crew is instantiated with the agent and task, then kicked off to process the request and generate a response.
  • Response Management: The agent's response is converted to a string, added to the conversation context, and displayed to the user, maintaining conversational continuity.

Complete Code

Here's the complete code to get you started with Gmail and CrewAI:

python
from crewai import Agent, Task, Crew, LLM
from crewai_tools import MCPServerAdapter
from composio import Composio
from dotenv import load_dotenv
import os

load_dotenv()

GOOGLE_API_KEY = os.getenv("GOOGLE_API_KEY")
COMPOSIO_API_KEY = os.getenv("COMPOSIO_API_KEY")
COMPOSIO_USER_ID = os.getenv("COMPOSIO_USER_ID")

if not GOOGLE_API_KEY:
    raise ValueError("GOOGLE_API_KEY is not set in the environment.")
if not COMPOSIO_API_KEY:
    raise ValueError("COMPOSIO_API_KEY is not set in the environment.")
if not COMPOSIO_USER_ID:
    raise ValueError("COMPOSIO_USER_ID is not set in the environment.")

# Initialize Composio and create a session
composio = Composio(api_key=COMPOSIO_API_KEY)
session = composio.create(
    user_id=COMPOSIO_USER_ID,
    toolkits=["gmail"],
)
url = session.mcp.url

# Configure LLM
llm = LLM(
    model="gpt-5",
    api_key=os.getenv("OPENAI_API_KEY"),
)

server_params = {
    "url": url,
    "transport": "streamable-http",
    "headers": {"x-api-key": COMPOSIO_API_KEY},
}

with MCPServerAdapter(server_params) as tools:
    agent = Agent(
        role="Search Assistant",
        goal="Help users with internet searches",
        backstory="You are an expert assistant with access to Composio Search tools.",
        tools=tools,
        llm=llm,
        verbose=False,
        max_iter=10,
    )

    print("Chat started! Type 'exit' or 'quit' to end.\n")

    conversation_context = ""

    while True:
        user_input = input("You: ").strip()

        if user_input.lower() in ["exit", "quit", "bye"]:
            print("\nGoodbye!")
            break

        if not user_input:
            continue

        conversation_context += f"\nUser: {user_input}\n"
        print("\nAgent is thinking...\n")

        task = Task(
            description=(
                f"Conversation history:\n{conversation_context}\n\n"
                f"Current request: {user_input}"
            ),
            expected_output="A helpful response addressing the user's request",
            agent=agent,
        )

        crew = Crew(agents=[agent], tasks=[task], verbose=False)
        result = crew.kickoff()
        response = str(result)

        conversation_context += f"Agent: {response}\n"
        print(f"Agent: {response}\n")

Conclusion

You now have a CrewAI agent connected to Gmail through Composio's Tool Router. The agent can perform Gmail operations through natural language commands.

Next steps:

  • Add role-specific instructions to customize agent behavior
  • Plug in more toolkits for multi-app workflows
  • Chain tasks for complex multi-step operations
TOOLS & TRIGGERS

Supported Tools and Triggers

Every Gmail action and event your agent gets out of the box.

Modify email labels

Adds and/or removes specified Gmail labels for a message; ensure `message_id` and all `label_ids` are valid (use 'listLabels' for custom label IDs).

Batch delete Gmail messages

Tool to permanently delete multiple Gmail messages in bulk, bypassing Trash with no recovery possible.

Batch modify Gmail messages

Modify labels on multiple Gmail messages in one efficient API call.

Create email draft

Creates a Gmail email draft.

Create Gmail filter

Tool to create a new Gmail filter with specified criteria and actions.

Create label

Creates a new label with a unique name in the specified user's Gmail account.

Create Prompt Post

Send a one-shot prompt to the Sanity Content Agent.

Delete Draft

Permanently deletes a specific Gmail draft using its ID with no recovery possible; verify the correct `draft_id` and obtain explicit user confirmation before calling.

Delete Gmail filter

Tool to permanently delete a Gmail filter by its ID.

Delete label from account (permanent)

Permanently DELETES a user-created Gmail label from the account (not from a message).

Delete message

Permanently deletes a specific email message by its ID from a Gmail mailbox; for `user_id`, use 'me' for the authenticated user or an email address to which the authenticated user has delegated access.

Delete thread

Tool to immediately and permanently delete a specified thread and all its messages.

Fetch emails

Fetches a list of email messages from a Gmail account, supporting filtering, pagination, and optional full content retrieval.

Fetch message by message ID

Fetches a specific email message by its ID, provided the `message_id` exists and is accessible to the authenticated `user_id`.

Fetch Message by Thread ID

Retrieves messages from a Gmail thread using its `thread_id`, where the thread must be accessible by the specified `user_id`.

Forward email message

Forward an existing Gmail message to specified recipients, preserving original body and attachments.

Get Gmail attachment

Retrieves a specific attachment by ID from a message in a user's Gmail mailbox, requiring valid message and attachment IDs.

Get Auto-Forwarding Settings

Tool to get the auto-forwarding setting for the specified account.

Get contacts

Fetches contacts (connections) for the authenticated Google account, allowing selection of specific data fields and pagination.

Get Draft

Retrieves a single Gmail draft by its ID.

Get Gmail filter

Tool to retrieve a specific Gmail filter by its ID.

Get label details

Gets details for a specified Gmail label.

Get Language Settings

Tool to retrieve the language settings for a Gmail user.

Get People

Retrieves either a specific person's details (using `resource_name`) or lists 'Other Contacts' (if `other_contacts` is true), with `person_fields` specifying the data to return.

Get Profile

Retrieves Gmail profile information (email address, aggregate messagesTotal/threadsTotal, historyId) for a user.

Get Vacation Settings

Tool to retrieve vacation responder settings for a Gmail user.

Import message

Tool to import a message into the user's mailbox with standard email delivery scanning and classification.

Insert message into mailbox

Tool to insert a message into the user's mailbox similar to IMAP APPEND.

List CSE identities

Tool to list client-side encrypted identities for an authenticated user.

List CSE key pairs

Tool to list client-side encryption key pairs for an authenticated user.

List Drafts

Retrieves a paginated list of email drafts from a user's Gmail account.

List Gmail filters

Tool to list all Gmail filters (rules) in the mailbox.

List forwarding addresses

Tool to list all forwarding addresses for the specified Gmail account.

List Gmail history

Tool to list Gmail mailbox change history since a known startHistoryId.

List Gmail labels

Retrieves all system and user-created labels for a Gmail account in a single unpaginated response.

List send-as aliases

Lists the send-as aliases for a Gmail account, including the primary address and custom 'from' aliases.

List S/MIME configs

Lists S/MIME configs for the specified send-as alias.

List threads

Retrieves a list of email threads from a Gmail account, identified by `user_id` (email address or 'me'), supporting filtering and pagination.

Modify thread labels

Adds or removes specified existing label IDs from a Gmail thread, affecting all its messages; ensure the thread ID is valid.

Trash thread

Moves the specified thread to the trash.

Move to Trash

Moves an existing, non-deleted email message to the trash for the specified user.

Patch Label

Patches the specified user-created label.

Patch send-as alias

Tool to patch the specified send-as alias for a Gmail user.

Reply to email thread

Sends a reply within a specific Gmail thread using the original thread's subject; do not provide a custom subject as it will start a new conversation instead of replying in-thread.

Search People

Searches contacts by matching the query against names, nicknames, emails, phone numbers, and organizations, optionally including 'Other Contacts'.

Send Draft

Sends an existing draft email AS-IS to recipients already defined within the draft.

Send Email

Sends an email via Gmail API using the authenticated user's Google profile display name.

Get IMAP Settings

Retrieves the IMAP settings for a Gmail user account, including whether IMAP is enabled, auto-expunge behavior, expunge behavior, and maximum folder size.

Get POP settings

Tool to retrieve POP settings for a Gmail account.

Get send-as alias

Tool to retrieve a specific send-as alias configuration for a Gmail user.

Stop watch notifications

Tool to stop receiving push notifications for a Gmail mailbox.

Untrash Message

Tool to remove a message from trash in Gmail.

Untrash thread

Tool to remove a thread from trash in Gmail.

Update draft

Updates (replaces) an existing Gmail draft's content in-place by draft ID.

Update IMAP settings

Tool to update IMAP settings for a Gmail account.

Update Label

Tool to update the properties of an existing Gmail label.

Update Language Settings

Tool to update the language settings for a Gmail user.

Update POP settings

Tool to update POP settings for a Gmail account.

Update send-as alias

Tool to update a send-as alias for a Gmail user.

Update User Attributes Values

Update user attribute values for a resource.

Update Vacation Settings

Tool to update vacation responder settings for a Gmail user.

FAQ

Frequently asked questions

With a standalone Gmail MCP server, the agents and LLMs can only access a fixed set of Gmail tools tied to that server. However, with the Composio Tool Router, agents can dynamically load tools from Gmail and many other apps based on the task at hand, all through a single MCP endpoint.

Yes, you can. CrewAI fully supports MCP integration. You get structured tool calling, message history handling, and model orchestration while Tool Router takes care of discovering and serving the right Gmail tools.

Yes, absolutely. You can configure which Gmail scopes and actions are allowed when connecting your account to Composio. You can also bring your own OAuth credentials or API configuration so you keep full control over what the agent can do.

All sensitive data such as tokens, keys, and configuration is fully encrypted at rest and in transit. Composio is SOC 2 Type 2 compliant and follows strict security practices so your Gmail data and credentials are handled as safely as possible.

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